SCCYPAA BUSINESS MEETING MINUTES
October 7th, 2008
KISHA (CO-CHAIR) – OPENED WITH PRAYER
ATTENDANCE TAKEN – CHAIR-JEFF, CO-CHAIR-KISHA, TREASURER-AMANDA, SECRETARY-
ALICIA, EVENTS-VICTOR, HOSPITALITY-ANDY, OUTREACH-DEVIN, BID PACKAGE-MAX, GSR
SOUTH-KATIE, PRAYER-MARISTA, BYLAWS-NICOLE ALL PRESENT.
CO-EVENTS-ELI (CALLED IN), INTERGROUP/H&I-JUSTIN (CALLED IN), WEBMASTER-JAY
(CALLED IN)
MINUTES FROM PREVIOUS BUSINESS MEETING ON 09-02-2008 WERE READ AND APPROVED.
MINUTES FROM PREVIOUS BY LAWS BUSINESS MEETING ON 09-09-2008 WERE READ AND
APPROVED.
MEETING WAS MOVED INSIDE, JEFF (CHAIR) ARRIVED WITH KEYS.
MINUTES FROM PREVIOUS BY LAWS BUSINESS MEETING ON 09-16-2008 WERE READ AND
APPROVED.
7TH TRADITION HONORED
COMMITTEE REPORTS
JESSE (PENYPAA) – (REPORT IN WRITING) PENYPAA IS PUTTING TOGETHER A BID FOR
ICYPAA FOR THE BAY AREA, TRYING TO INTERCONNECT ALL BAY YPAA’S. HAVING A
BUSINESS MEETING TO FORM THIS COMMITTEE NOV. 8TH, 1263 CRIMSON CT., WALNUT
CREEK, 94596(SARA’S HOUSE)
-PENYPAA HOSTING A DAY OF STEPS, FOLLOWED BY TAPING OF YOUTH VIDEO FOR
GSO, ALL WELCOME. NOV.15TH.
JAY (WEBMASTER) – OPEN TO SUGGESTIONS FOR WEBSITE TO IMPROVE IMAGE.
ANDY (HOSPITALITY) – NEXT EVENT IS HALLOWEEN DANCE. ENCOURAGED ALL TO START
OUTREACH.
AMANDA (TREASURER) – APPROXIMATELY $1100.00 CURRENTLY IN ACCOUNT. WE NEED TO
SET AN AMOUNT FOR PRUDENT RESERVE. A BUDGET IS NEEDED FOR THE COMEDY SHOW.
TSHIRT LIST HAS BEEN MADE.
MARISTA (PRAYER) – HOPES JEFF CHOKES
KATIE (GSR) – WENT TO GSR MEETING
DEVIN (OUTREACH) – WHO IS THE EBYPAA LIAISON? (GROUP INFORMED HIM IT WAS FITZ
WHO RESIGNED) THANKED SUB-COMMITTEE FOR HELP. SENT FLYERS TO SONOMA,
FRESNO, AND EAST BAY. STILL GOING TO BE SENDING TO OC, PENYPAA, AND A CONTACT IS
NEEDED FOR SFYPAA AND SANTA CRUZ YPAA. A REPLACEMENT ATTENDEE IS NEEDED FOR
THE EBYPAA BUSINESS MEETING, SUN 4-6.
MAX (BID CHAIR) – CONTACT SHOULDBE MADE WITH ACYPAA FOR MAJOR EVENTS. NEED TO
SELECT DATES FOR SUGGESTED BID. LETTERS OF APPROVAL NEEDED PER REG.
VICTOR (EVENTS) – EVERYTHING IS SET FOR COMEDY SHOW. BRUCE GOT 2 COMICS.
TINKLE IS CAHRGING $150.00. THE OTHER COMIC SAID HE WOULD DO IT FOR THE COST OF
HIS GAS PLUS ROOM AT APPROXIMATELY $50.00, RECOGNIZED THE SNL DANCE DOUBLE
BOOK, HOPING NOT A PROBLEM AS OUR SHOW END AROUND THE TIME THE DANCE STARTS.
WE CAN ALL ROLL OVER AFTERWARDS. FITZ WILL BE THE MC OF THE SHOW. HALLOWEEN
EVENT GOING SMOOTH. RECOGNIZED OUTREACH FOR DOING AN OUTSTANDING JOB WITH
EVENTS.
NICOLE (BYLAWS) – RESIGNED HER POSITION
3RD STEP PRAYER WAS LED BY MARISTA (PRAYER CHAIR) BEFORE MEETING CONTINUED
ALICIA (SECRETARY) – PHONE AND EMAIL LISTS UPDATED AND EMAILED PER LAST
BUSINESS MEETING. PHONE NUMBER STILL NEEDED FOR JAY-WEBMASTER.
a. 2 MOTIONS VOTED IN TO CHANGE BYLAWS ARE IN QUESTION:
i. SEC II-ITEM F: MOTION TO CHANGE “THE CHAIR” TO “EVENTS COMMITTEE CHAIR”
PASSED PROBLEM: NO ITEM F IN SEC II
ii. SEC III-ITEM 19: GRAPHICS CHAIR-MOTION TO ADD THE WORDS “EVENTS
COMMITTEE” BETWEEN THE WORDS “SCCYPAA” AND “CHAIR” IN THE SENTENCE.
PROBLEM: NO SENTENCE EXISTS IN GRAPHICS CHAIR DESCRIPTION OF DUTIES.
MOTION MADE TO IGNORE ERRONEOUS MOTIONS, 2ND, PASSED.
OLD BUSINESS
1) COSTCO – ALICIA (SECRETARY) REPORTED COSTCO FINDINGS: NO NON PROFIT
ORGANIZATION CARDS AVAILABLE ALL MEMBERSHIPS ARE THE SAME. $50 FOR FIRST 2
PEOPLE, $40 EACH ADDITIONAL 2 PEOPLE, NON TRANSFERABLE WOULD NEED TO BE
TRANSFERRED AT THE ELECTION OF EVERY NEW HOSPITALITY CHAIR. PREVIOUS MEMBER
MUST BE PRESENT TO ADD ADDITIONAL MEMBERS.
KISHA (CO-CHAIR) MOTIONED TO NOT GET A COSTCO CARD AND PUT THE ISSUE TO REST,
2ND, PASSED.
2) PRUDENT RESERVE – AMANDA (TREASURER) STATED IT’S NOT A GOOD IDEA TO SET
OUR PRUDENT RESERVE AS THE COST OF ONE EVENT BECAUSE WE NEARLY DEPLETE ALL
OUR FUNDS EVERY EVENT.
CHRIS (C.M.A.L.) – IN PAST COMMITTEES IT HAS BEEN A GOOD IDEA TO SET THE RESERVE
AS THE COST OF ONE MONTHS RENT.
MAX (BID CHAIR) – AGREED AMOUNT SHOULD BE LOW
**MARISTA (PRAYER) MADE MOTION TO SET PRUDENT RESERVE AT $100.00, 2ND, PASSED**
NEW BUSINESS
JEFF (CHAIR) – EVENT FLIERS NEED TO BE EMAILED BY GRAPHICS CHAIR TO WEBMASTER
AS SOON AS POSSIBLE.
AMANDA (TREASURER) – NEEDS TO PLACE A NEW T-SHIRT ORDER.SUGGESTED A LIST OF
QTY’S AND SIZES TO ORDER.
JEFF N (ALUMNI) – SUGGESTED ONLY BUYING BEST SELLING ITEMS
ATTEMPT TO TABLE ISSUE WITH AMANDA GETTING LEAD TIME.
SUGGESTION THAT WE SHOULD HAVE THEM BY OUR NEXT EVENT
**MOTION MADE TO ALLOW NECESSARY ACTION BY AMANDA TO GET T-SHIRTS HERE
BEFORE HALLOWEEN DANCE, 2ND, PASSED**
ELECTIONS
OPEN POSITIONS REPORTED, AND THE FOLLOWING POSITIONS WERE ELECTED:
#27b.-EBYPAA LIAISON-CRISTEN C.
#24.-BYLAWS CHAIR - SOPHIA
#4.-CO-TREASURER – DICKY
#22.-ARCHIVES CHAIR – JEFF N.
MOTION TO CLOSE MEETING
MEETING CLOSED WITH PRAYER.
***********************SECRETARY REPORT NOTES********************
1) REVISION 5 OF PHONE LIST UPDATED TO REFLECT NEW ELECTIONS, RESIGNATIONS,
AND TERMINATIONS PER BYLAWS. 5 COPIES PRINTED FOR NEXT BUSINESS MEETING.
2) PHONE NUMBERS STILL NEEDED FOR THE FOLLOWING: ERICK-GSR NORTH COUNTY
3) REVISION 3 OF EMAIL LIST UPDATED TO REFLECT NEW ELECTIONS, RESIGNATIONS,
AND TERMINATIONS PER BYLAWS. 5 COPIES PRINTED FOR NEXT BUSINESS MEETING.
4) SEC II OF BYLAWS CORRECTED PER MOTION, TO BE PHONETICALLY IN ORDER.
UPDATED COPY PRINTED FOR MY POSESSION.
5) CURRENT MINUTES, CURRENT PHONE LIST, EMAIL LIST, AND BYLAWS EMAILED TO
WEBMASTER, CHAIR, AND CO-CHAIR. I DECREASED FONT SIZE OF MINUTES.
6) ALL BUSINESS MEETING MINUTES COLLECTED IN MY TERM, CURRENT PHONE LIST,
CURRENT EMAIL LIST, AND CURRENT BYLAWS HAVE BEEN EMAILED TO OUR NEWLY
ELECTED ARCHIVES CHAIR, JEFF N.
7) OPEN POSITIONS:
a. #14 C0-BID PACKAGE CHAIR
b. #20 CO-GRAPHICS
c. #27a PENYPAA LIAISON
d. #27c SFYPAA LIAISON
e. #27d SOCYPAA LIAISON
8) OLD BUSINESS:
a. INCLUDING PRUDENT RESERVE SET AT LAST MEETING IN BYLAWS.
b. STATUS OF T-SHIRT ORDER.
9) NEW BUSINESS:
PRUDENT RESERVE IN WRITING SUBMITTED.